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Sweden & Denmark Guidelines for Film Production

Updated: May 19

The information contained in this article is subject to change. For the most current regulations, visit Nordic Film Guide.

Below you will find a rundown of the current requirements in regards to film production in Denmark and Sweden, based on local legislation and official recommendations put forth by government agencies and health authorities.


On occasions where requirements differ in Denmark and Sweden ,we have deferred to the stricter of the two.


At time of writing no recommendations specific to our industry or addressing the practical realities of a film set were available. As such, the industry specific measures to reduce the spread of COVID-19 seen below, are derived from more broadly applicable rules and guidelines for work environments.

Film sector specific guidelines , approved by the appropriate authorities are forthcoming. However, we attest that the information below to be true to the general requirements set out, to the best of our understanding. We will update as new rules or guidelines are published.


Summary


These are the main consequences of COVID related requirements at this time. This is a simplification of the more comprehensive requirements set out below.


1. Production must enable the required social distancing. This means leaner crews and planning to ensure departments can work sequentially. This will cause a small decrease in productivity. We'd estimate this at about 10%, but it will depend on the shoot in question. 2. Maximum number of people on set is limited at 50 (Sweden only) 3. For interior shoots, every person inside at any one time requires 4m2 4. MOST IMPORTANTLY - As we all know, every film shoot is different - So when it comes to creative and what is permitted in front of camera - We all need to apply common sense and a commitment to minimising the spread of COVID-19, in what we think we can responsibility execute on a case by case basis. If you have specific query in relation to this - please reach and we'll do our best to answer.


SECTION 1: Mandatory requirements


As an employer, production companies must ensure that government guidelines to minimise the risk of contagion are adhered to. Namely, by ensuring that proper hygiene is maintained and the required social distancing is possible.


Maintaining Social Distance

It is required that people can maintain a social distance of 2 meters while working.

For interior shoots - The maximum amount of crew permitted entry at any one time is based on the size of accessible space on the shooting location. Each person requires a minimum of 4 m2 for unfurnished space and 6m2 for furnished space.

For all shoots, the maximum amount of people allowed on set in total is 50 (Sweden only)


Minimising the amount of people on set.

The number of crew on set should be kept to the minimum required.

Agency and client are likewise encouraged to send the fewest possible number of representatives.


Tiered arrivals and entry to set.

To the extent possible - call times should be staggered so that each department is given access at timed intervals, to prevent crowding on arrival to set.

Anti congestion measures pertaining to public transport are not deemed to be required, as most people are expected to travel by car.


Optimising workflow.

To the extent possible - work should be coordinated in such a way that a minimum of people are given access to a space at any one time. For example - electrical should not start work until art department is done and has exited.


Promoting Hygiene on set

All people on set are required to adhere to health authority guidelines on hygiene and behaviour required to minimise risk of spreading the disease.

Alcoholic hand sanitiser is to be made available at points of entry and common areas.

Information on how to maintain proper hand hygiene is to be supplied to all people present on set - both in the form of official print materials from the health authorities and as part of the morning briefing.


Cleaning requirements

Production is responsible for frequent cleaning of contact surfaces - this includes: door handles, surfaces, bathroom fixtures, and any equipment handled by more than one person.

Any workstation used by more than one person needs to be cleaned between each user.


Regarding illness

Anyone exhibiting mild or severe symptoms of COVID-19 is not permitted entry to set.

A dry cough, fever, muscle pain and sore throat are considered to be symptoms of COVID-19.


Information

Information regarding the risk of spreading COVID-19, and what behaviour is expected from everyone on set is to made visible in common areas. This includes agency and client.


SECTION 2: Individual responsibility


Everybody on set has an individual responsibility to prevent transmission of COVID-19 by doing the following:




SECTION 3: Practical implementation


Putting government guidelines for work environments into practice on film sets.


Scene Restrictions.


It is deemed irresponsible to execute crowd scenes where social distancing cannot be upheld to a satisfactory degree, as the risk of contagion is considered to be too high.


For example :

  • A Nightclub scene.

  • A church congregation.

  • A political demo.

  • Smaller group scenes are permitted - for example a dinner.


Interior and exterior scenes with a larger number of people, where social distancing can be upheld are also permitted - for example people spaced around an office or a street scene, with background pedestrians.

In the event that physical contact is required by a scene, participating actors are required to sanitise hands before and after.


At present there are no official rules regarding kissing, sex scenes and scenes that require one actor to touch another's face - but following the fact that this is allowed (even encouraged) socially - it is deemed responsible to do.


Location Limitations


In the event that a scene is being filmed in a small space (under 20m2) only the following people are allowed access while filming.


  • Camera Operator

  • Focus puller

  • Sound recordist

  • Production must provide remote viewing capabilities for all other people.


Masks should be provided, on any occasion where socially distancing measures are difficult to maintain consistently, as a result of a confined filming space.

It is permitted to film in public space in Sweden.


The Danish police have been asked for approval in terms of a formal confirmation that filming in public space is allowed in Denmark - as there is limit on gatherings of above 10 people in public (although not for work). More to follow on this.


Craft and Catering


Buffets are not permitted. All meals must be served as single serving portions - and distributed in such a fashion as to avoid surface contamination.


All drinks must be in single serving containers, ie. water bottles and cans


None of the following are permitted.


- Coffee station with self service

- Snack bowls or unpackaged foods.

- Fruit that isn’t individually packed.

Sit down meals are to be split into two seatings of 20 minutes.

Any person handling food should thoroughly wash their hands beforehand, and wear gloves.

As a general rule - On set catering should adhere to government guidelines regarding food service


On screen talent


Casting should, as a rule be done remotely over video conference or using self tapes.

For the casting of families who are required to interact physically on screen, real families should be used when possible - so that physical contact is kept within an existing family unit.


Anybody at increased risk of severe illness following infection (i.e. individuals belonging to a “high risk group”) should not be cast for any production until health authorities indicate risk of infection is negligible.


( Although we do not want to discriminate on the basis of age - this will in effect mean that we cannot cast anyone above the age of 70. )


Hair and Make-up


Hair and make-up should be reserved for featured cast only, if creative allows for that.

Masks are not required for Hair and make-up at this time.


Before and after hair and make-up session, both talent and make-up artist are required to wash or sanitise their hands.


Applicators are not permitted to be reused on different people. This includes Mascara and lipstick.

Work stations need to be cleaned between each user, and distanced a minimum of 2 meters apart.


Wardrobe


Assisted styling is allowed for featured cast only.


Before and after styling, both talent and stylist are required to wash or sanitise their hands.

All background talent, should to the greatest extent possible wear their own clothes and dress from home. In the event that this is not possible - production is required to provide dressing facilities where social distancing measures can be upheld.


Video Village


Video village should be set up outside, if possible.


To the extent possible - interactions between agency/client & crew should be kept to a minimum - with dedicated go-betweens.

Holding and Common areas


All common areas and holding for talent should be set up outside, if possible.

Seating should be arranged in such a fashion as to promote distancing, and prescribed seating should minimise social interaction between departments, so that at-work groupings are maintained on breaks.


SECTION 4: Extra Precautionary measures


In addition to the government requirements to limit the spread of COVID-19, we would like to take a couple of extra measures - to ensure that we are doing everything we can to ensure that risk of infection is minimised on set.


Masks

Although masks are not mandated at this time, we will provide masks for all people on set - and strongly recommend thier use for interior spaces, where social distancing can be difficult to maintian consistently.


At time of writing we will supply 3 layered surgical masks. with clear guidance as to how to put on and remove in a way that isn't counter productive, and strongly emphasising that masks are not a substitute for social distancing.


We will not provide N95 masks - as there is still considered to be an international shortage and we don't want to take masks from medical personell


Ventilation

To minimise the risk of infection due to aerosol particals - we will prioritse vetilation of all interior spaces. Either by means of open windows or mechanical ventilation.


IMPORTANT NOTE

These guidelines are only applicable to Sweden and Denmark.

They cannot be understood to be applicable in a broader international context, as the local government containment strategy, demographic factors, or current rate of infection may speak for stricter or different precautionary measures in other countries. 

Please always defer to local guidelines and legislation for shoots elsewhere.


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